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PN: 18021 Northside Elementary School, Polkville, Mississippi

Description: Remaining demolition and reconstruction of existing buildings including all general construction, civil, mechanical and electrical work related to the new building construction. Approximately 14,000 square feet of renovation and new construction for K-6th Grade Elementary Facilities along with renovation of the existing Polkville City Hall for serving kitchen, dining facility, and administrative offices.
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Contact:   Teresa Chapman
PreBid Date:   10/02/2018 02:00 PM CST
PreBid Info:   Meeting held at Polkville City Hall, 6606 HWY. 13, Morton, MS 39117

Company:   Dean and Dean/Associates Architects
Bid Date:   10/22/2018 02:00 PM CST
Bid Info:  

Project Location: Polkville, MS

Public Notes:
Sealed proposals will be received by the Smith County School District at P. O. Box 308, 212 Sylvarena
Avenue, Raleigh, Mississippi, 39168 until 2:00 p.m. on, October 18, 2018, for:

    the Project known as
    SCSD – Polkville Elementary

The bids will be publicly opened and read on October 22, 2018 at 5:00 p.m. at the Smith County Career
Center located at 469 Magnolia Drive, Raleigh, Mississippi, 39168. Plans and specifications are on file at
certain plan rooms and copies thereof may be obtained from:

    Dean and Dean/Associates Architects, P.A.
    4400 Old Canton Road
    Highland Bluff, Suite 200
    Jackson, MS 39211-5922

A deposit of $200.00, will be refunded to bidders upon return of each complete set in good condition within ten
days after opening of bids. No partial sets of documents will be issued.

Proposal shall be submitted on Bid Forms provided with the specifications. The current Certificate of
Responsibility Number of the bidder shall appear on the outside of each sealed envelope containing a
proposal, said envelope being plainly marked “PROPOSAL FOR” SCSD – Polkville Elementary.

Each proposal must be accompanied by a bid bond or certified check in an amount equal to 5% of the bid,
payable to the Smith County School District as bid security.

A Payment and Performance Bond in an amount equal to 100% of the contract price shall be required of the
successful bidder.

The Contract will be awarded to the lowest, best and acceptable bidder, except that the Smith County School
District reserves the right to waive any informality in the bidding and to reject any and all bids.


Jimmy Hancock, Superintendent of Education

19 September, 2018
26 September, 2018

Job Purchase Information:

Deposit affords planholder one printed document set which includes a free download of the complete set. Send $200.00 deposit check to Dean and Dean Associates Architects, 4400 Old Canton Road, Suite 200, Jackson, MS 39211 and place order for sets through Jackson Blueprint Online Planroom. Deposits are refundable upon return of documents in good condition by 11/01/18 to Dean and Dean Architects

Payment must only be made using a deposit check and cannot be paid for with a credit card.

Documents will be delivered/shipped only upon receipt of check; expedite process by sending an electronic copy of deposit check to Email: Orders will be delivered/shipped within 1-2 business days of deposit receipt. Deposits are required from all bidders.


Existing planholders will be notified by email upon the release of any addendum. Failure to order bid sets through Jackson Blueprint and not being on the planholders list may prevent you from being notified of issued addenda. Printed copies of addendum will be available as part of your bid package upon request by contacting Jackson Blueprint.

Addenda notifications are sent via email from the mail account of “” and could be flagged as spam by your company network firewall. To prevent not receiving timely notification of these addenda, please contact your company Information Technology Manager and ask that he “white list” the domain of to prevent emails from being captured.